Proclamation Guidelines

Proclamations are ceremonial documents signed by the Mayor and issued for:

Proclamations will not be issued for:

Matters of political controversy, ideological or religious beliefs, or individual conviction
Events or organizations with no direct relationship to the City of Canton
Campaigns or events contrary to City policies

Other:

The Mayor’s Office reserves the right to modify or deny any proclamation request
An organization may request only one proclamation annually
More than one cause can be proclaimed simultaneously
An organization does not have exclusive rights to the day, week or month of their proclamation
A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met

Who can make a proclamation request:

The request must be made by a City of Canton resident
Proclamations must affect a broad group of people. We will not issue proclamations for individuals. For individuals, depending on the occasion or event, either a Certificate of Recognition or a Congratulatory letter will be provided

How to Make a Request

All requests must be made in writing. Requests can be mailed, faxed hand-delivered, or emailed. If mailed or faxed, please call to verify receipt by our office
Requests should be made at least 30 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing

What Requests Should Include

Contact person’s first and last name, address, and telephone number
A brief summary and/or background of the event or organization
The name and date (s) of the day, week, month, or event to be proclaimed
Draft text for the proclamation, including 4-6 “whereas” clauses
An indication of whether the proclamation should be mailed or will be picked up and the date
A date when the proclamation is needed

CONTACT US

226 East Peace Street , Canton, MS 39046 | 601-859-4331